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7 Best Invoicing and Billing Software in 2022

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It is imperative to choose invoicing software that allows you to easily track projects, estimates, and invoices as well as receive payment on time. Quotes are automatically converted into invoices, and billable hours are tracked. It is easy to submit estimates through client portals, so you can get to work and start getting paid right away.

There’s no denying it: invoicing is a hassle. It can take a significant amount of time to create invoices, send them out, and follow up on unpaid bills. It is also possible that you may lose money due to recurring invoices without even knowing it. Alternatives to traditional accounting systems include online invoicing software. How do you know which online invoice software to use when there are so many choices? To help you make your decision, we selected our top seven recommendations.

1. Freshbooks

Freshbooks billing software

The first on our list and one of the best invoicing and billing software is Freshbooks. Small and medium-sized businesses can use this accounting software to receive expert accounting services. Professionals, agencies, firms, and consultancies on a small scale are best suited for this. It streamlines the online invoicing process. You can send invoices instantly, set up payment reminders automatically, set up billing schedules automatically, collaborate easily, and so much more.

Features

  • Unlimited invoices can be created and sent, including recurring invoices.
  • Verify that an invoice has been received, reviewed, and paid by the client.
  • Automatic reminders and penalties can be configured for late payments.
  • Online credit card payments are made easy.
  • Collaboration and time tracking are easy, and you can log time by project or client.

Plans & Pricing

Pros/Positive Feedbacks

  • “It has a great interface which makes it feel very easy to use and has a great set of templates you can use from the beginning for various accounting needs.”
  • “For a small company like myself, the excellent invoice features have been very helpful and useful.”

Cons/Negative Feedbacks

  • “We would lose all of that if we switched, so unfortunately we are stuck with having to use this horrible new format.”
  • “It is really frustrating to have a client not be able to pay through the invoice, and for this reason, only, I have been considering a new software company.”

2. Zoho Books

zohobooks invoicing software

This basic online accounting software allows you to create and send invoices, track expenses, sync bank accounts, generate reports, and do accounting on the go on any device. However, it additionally provides a comprehensive set of accounting tools that scale along with your business.

This user-friendly application includes the following features: Make Shortcuts, Produce Quick Reports with a simple user interface, SaaS (software as a service): It is easy to use and works well with the rest of the Zoho suite. Updates that arrive frequently and quickly. In it, you’ll have one of the best invoicing and billing software on the market.

Features

  • No more juggling payments, invoices and subscriptions – just enter your credit card information once to start receiving payments from customers automatically.
  • Your cash flow is updated in real-time when you connect Zoho Books to your bank account. Real-time monitoring and categorization of transactions.
  • Keep track of your finances with powerful accounting reports such as the Profit and Loss Statement, Balance Sheet, and Cash Flow Statement.
  • Projects and timesheets.
  • Recurring transactions.

Plans & Pricing

Pros/Positive Feedbacks

  • “As a whole, Zoho Books is an excellent tool for new businesses and organizations. It’s an excellent choice. Having everything in one location is a great feature of this book. The reports are highly user-friendly, and the balance is simple to handle. Books has a wide range of features and is well-integrated with the company’s other products.”
  • “It does everything that I need it to do, and for far less than it’s competition.”

Cons/Negative Feedbacks

  • “When a financial institution makes an update, Zoho Books takes a long time to make the change, making it difficult to keep track of all expenditures. Statement import instructions are out-of-date. Customer service is terrible; no one ever tells you when an issue will be fixed.”
  • “There are a couple of things that could be streamlined, although they don’t lessen the actual functioning of the software.”

3. Xero

Xero billing software

Xero is another recommendation of ours that offers you the best invoicing and billing software at an affordable price. It is the perfect way for small businesses with limited resources to manage their books. Essentially, it is accounting software that is hosted in the cloud for small businesses.

Several accounting features make it simpler and smarter to track cash flow, process payments, reconcile banks, keep track of expenses, manage inventories, and provide financial reports. It is possible to access these features using a computer or a mobile device. Xero also takes pride in its security and scalability.

Features

  • Keep the money flowing by accepting payments directly from the invoice via PayPal or debit or credit cards.
  • Free trial available
  • Customizable invoices
  • Payment processor choices
  • Accounting features on all plans

Plans & Pricing

Pros/Positive Feedbacks

  • “I love the app and gives me accounting on the go. Helps me track invoices and profits with ease.”
  • “The ease of use and reputation is by far the greatest part of this product. In addition to this, the range of potential integrations is fantastic.”

Cons/Negative Feedbacks

  • “There are no delivery notes/packing slips. They tout a “workaround” but be warned, it’s exactly 10 extra clicks so it’s really not an option if you need this feature.”
  • “Our main complaint is that Xero stopped doing payroll in 2018, so now you have to pay an additional fee to a payroll processor such as Gusto.”

4. Intuit QuickBooks Online

Intuit QuickBooks billing software

Intuit QuickBooks Online is one of the best invoicing and billing software for small businesses. It allows businesses to track income and expenses, manage customers and vendors, and create and send invoices. QuickBooks Online also features a robust reporting system that gives business owners insight into their business finances. Overall, QuickBooks Online is an easy-to-use, feature-rich solution that can help small businesses manage their finances more effectively.

Features

  • Track Income & Expenses.
  • Invoice & Accept Payments.
  • Maximize Tax Deductions.
  • Track Miles.
  • Run Reports.
  • Send Estimates.

Plans & Pricing

Pros/Positive Feedbacks

  • “Fields to fill and perfectly links the data from one end like ap and AR to the bank reconciliation. Great reports on transactions for the month or period of interest.”
  • “We love that it helps us streamline efforts, is easy to use, and is easy to train others on. QuickBooks Online has definitely been one of the best technology pieces of our administration.”

5. Sage Invoicing Software

Saga Invoicing Software

If you’re looking for invoicing and billing software that can streamline your business processes and make life easier for you and your employees, Sage is a great option. Sage is widely regarded as the best invoicing and billing software available, and it’s easy to see why.

Sage’s user-friendly interface and powerful features can help you save time and money. You’ll also be able to manage all of your financial data in one place thanks to its integrations with popular accounting software. Sage is a great option if you’re looking for a high-quality invoicing and billing solution.

Features

  • Allows you to seamlessly follow up on payments and ensure that you are paid by using automatic reminders and actionable alerts.
  • Invoices can be created online and sent to customers in seconds.
  • Accounting allows you to manage your stock levels and ensure that you always have the right quantities on hand.
  • Allows you to automatically and continuously update your inventory and accounting records with each new incoming or outgoing transaction.

Plans & Pricing

Pros/Positive Feedbacks

  • “The ability to integrate with other Sage solutions was great. We had some other 3rd party solutions which needed to be integrated and the ISV already had integration points available.”
  • “Customer support is excellent with knowledgeable and helpful staff. Attractive screens and easy to understand.”

Cons/Negative Feedbacks

  • “Not only with the lack of capabilities and difficulty in using the software but even worse, with their billing department. I was charged the wrong amounts every single month.”
  • “Sage Customer Service is terrible, they will charge you for things you don’t use or pay for and not refund you.”

6. Square Invoices

Square Invoices is one of the best invoicing and billing software for businesses. It makes it easy to create and send invoices from your desktop and allows you to accept any type of payment without extra charges. Your invoices are fully customizable, so you can upload a logo and choose colour schemes that suit your business and promote your brand.

Square Invoices also makes it easy for customers to pay invoices online or personally and improves efficiency in payment collection through invoice tracking and automated reminders. The invoice tracking keeps you aware of which invoices have been settled, viewed or those that might need a reminder. All of these features make Square Invoices an essential tool for businesses of all sizes.

Features

  • A no-cost plan is available.
  • Invoices are limitless.
  • Clients are limitless.
  • Accept the majority of payment methods
  • Compatibility with inventory and time-tracking software
  • The client portal is included.

Plans & Pricing

Pros/Positive Feedbacks

  • “I love using square invoices it is so easy to send invoices and my clients have an easy time paying I love that it goes out from my business address.”
  • “The program is thorough and very easy to use, and it keeps track of the outstanding invoices that I have.”

Cons/Negative Feedbacks

  • “Need to be able to edit current line item in invoice if I make a mistake. I have invoices with a bad email address.”
  • “Perhaps it’s just a weird edge case though that I do that sometimes.”

7. Invoice2go

If you’re looking for an easy and effective way to manage your invoicing and billing, then you should definitely check out Invoice2go. It’s one of the best software options out there, and it makes it super easy to keep track of your finances.

With Invoice2go, you can create professional-looking invoices in just a few clicks, and you can even accept payments online. Plus, the software is very affordable, so it’s a great option for small businesses. Overall, if you’re looking for a great invoicing and billing solution, then Invoice2go is definitely worth checking out.

Features

  • Easily create and send invoices
  • Get paid faster
  • Invoice App on the go
  • Run your payroll on autopilot with Gusto

Plans & Pricing

Pros/Positive Feedbacks

  • “I like the ease of use once you have set up your account and all your items or services you plan to offer. I love the app on the iOS platform makes it very useful on the go.”
  • “I like the simplicity, the ability to customize and their customer service is very responsive.”

Cons/Negative Feedbacks

  • “This can be confusing at times being able to adjust your settings.”
  • “Sent invoices sometimes fall into clients spam or junk mail or are not able to view PDF attachments.”

Conclusion

That’s it for our roundup of the best invoicing and billing software for small businesses in 2022. We hope you found this list helpful! If you’re still not sure which product is right for you, don’t worry – we’ve got a comments section below where you can let us know what your business needs and we’ll help point you in the right direction.

Thanks for reading and happy invoicing.

I'm Agboola. I am a computer scientist with more than 6 years of experience helping small businesses reach their goals through the use of technology. I have a bachelors in computer science and a masters in information technology, so you can talk to me all day about software applications!

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